Terms and Conditions - Biketober
- The Biketober runs from October 1 until October 31Â ('the Challenge period'). It is open to people aged 16 or over who are employed or live in Atlanta.
- Registration is free via the Biketober website: www.lovetoride.net/atlanta.
- We recommend that approval is sought from management prior to an organization registering into the Challenge.
- An organization is defined as a body that employs people where people gather for a shared purpose, i.e. not a club or group of friends.
- Upon registration, an organization or department is classified as a team according to the number of staff employed by the registered organization or department. There are seven team size categories: 2000+ staff, 500-1999 staff, 200-499 staff, 50-199 staff, 20-49 staff, 7-19 staff and 3-6 staff.
- Organizations and departments with 1 or 2 employees can't register into the Challenge. Team members are eligible to win individual prizes, but they are not eligible to win a team prize/award. This is also true for individuals who register but do not assign themselves to an organization.
- Bike shops are welcome to join the Challenge but are not eligible to win a team prize/award.
- Once a team is registered, individuals from that organization or department may register their individual participation into that team.
- Individuals can only register once on the site.
- If a team's size changes to more than or less than the team's original size category, it will automatically be moved into the appropriate size category.
- Individual and team registrations can continue throughout the duration of the Challenge period. The closing date for registrations and for recording any outstanding trips from the Challenge period s 24 hours after the end of the Challenge.
- A valid cycle trip is defined as a participant cycling for a minimum of 10 minutes or 1 mile on a pedal bicycle. Valid cycle trips do not include the use of motorcycles, scooters or stationary cycles. Cycle trips made via electric bikes are valid for the Challenge.
- Cycle trips must occur within the Challenge period to contribute to the team's results in the Challenge.
- Cycle trips must be recorded via www.lovetoride.net/atlanta. If trips are not recorded in this way, they will not contribute to the team's results.
- Only trips completed within the Challenge period will contribute to the individual’s profile and/or team’s results for the Challenge. Cycle trips completed within the Challenge period can be recorded retrospectively 24 hours after the official end of the Challenge at 23:59, October 31.
- All participants take part in the Challenge at their own risk. All participants are responsible for ensuring that the bicycles they ride are in a roadworthy condition and are responsible for observing the rules of the road and riding in a safe and careful manner at all times. NB: Neither the project partners, Atlanta Regional Commission, Love to Ride, or any sponsors or promoters of the Challenge accept responsibility for any injury sustained or property damaged in the course of anyone's participation in the Challenge.
- Love to Ride shall not be held responsible for any late, incomplete, corrupted, incorrect or illegible registrations as a result of any software or hardware failure, postal delay or otherwise.
- Any prizes relating to the Cycle Challenge exclude the employees and their immediate families of Love to Ride, its partners or anyone professionally connected with the Challenge.
- The results and prize winners’ details will be made available for a period of six weeks from the end of the Challenge period.
- The official Challenge results and prize winners will be announced and published on the Challenge website on Friday, November 8Â after the Challenge has ended. Up until this point, results are not final and are subject to change at any time.Â
- To claim their prize, proof of age and identity may be required by the winner.
- Prize winners may be required to participate in publicity and promotional activities.
- Any photos and stories uploaded on the Challenge website may be viewed by the general public. Love to Ride reserves the right to use any photos or stories uploaded on the website for promotional purposes.
- Love to Ride's decisions regarding Challenge results, winners and prizes is final and binding and no correspondence shall be entered into.
- Love to Ride reserves the right to substitute any prizes for a prize of an equal, lesser or greater value. No cash or alternative prizes are available.
- Love to Ride and its project partners are not liable in any way for any misinformation, expenses, damages, liability or injury arising out of or in any way connected with the Challenge, Challenge website or prizes offered. It cannot accept any responsibility for any damage, loss or injury suffered as a result of accepting or experiencing any prize.
- Prizes will be awarded according to the the details on the prizes page of the Biketober website:Â www.lovetoride.net/atlanta/prizes
- Love to Ride reserves the right to amend or cancel any aspect of the Challenge without notice.
Staff Numbers
- The staff number is defined as the total number of paid or unpaid people employed within an organization or department during the Challenge period, i.e. not just those participating in the Challenge. Part-time staff are included in the staff count. A Full Time Equivalent (FTE) staff count should not be used.
- Only staff members who are on maternity leave, long-term sick leave, sabbatical, other long term leave, or based outside of Atlanta for the full duration of the Challenge period may be excluded from the staff number.
- The Challenge is specifically for staff members of an organization, this does not extend to students or pupils where they exist within the participating organization.
- The deadline for confirming a team's staff number is 23:59 on the day after the Challenge has ended.
- It is the responsibility of the organization or department’s Challenge Champion to ensure that staff numbers are correct.
- Where a Challenge Champion fails to confirm a team's staff number before the deadline, it will be at Love to Ride's discretion as to whether any further changes will be allowed.
- Should a change in staff number in the last week of the Challenge result in a change in position on the results page/leaderboard, the decision will go in favor of any team that have been overtaken, as opposed to a team that has climbed the leader board by a late change in staff number.
Data Protection Statement
- Participants’ information will be held by Love to Ride and its project partners (Georgia Commute Options and Atlanta Regional Commission). Data collected will be used by Love to Ride to evaluate the program and to demonstrate the impact it has on participants.
- Love to Ride and its project partners will use personal information submitted on registration to provide information or services relating to the Atlanta Bike Challenge program. Personal data used will include name, email address and other supplied information.
- When users are logged into this website, the full name and organization of another user will be visible. All individual and organization profile pages will be accessible to all users logged into this website. Full names can be accessed but no contact details will be publicly viewable or accessible.
- Participants can opt out of receiving communications from Love to Ride and its project partners at any time.
- Love to Ride and its project partners will not pass on any personal contact information to third parties.
Email Opt Out
- To opt out of receiving communications from Love to Ride or the project partners at any time, go to your profile at www.lovetoride.net/atlanta/user_profiles/mine?locale=en-GB, click on the ‘settings’ link and then check ‘Unsubscribe from all Love to Ride emails' or email support@lovetoride.org
- Alternatively, click on the ‘unsubscribe’ link on any email communication received.
The promoter is: Love to Ride LLC, 670 Willoughby Way NE, Atlanta, GA 30312.